Sunday, March 13, 2016

Send a PO confirmation to vendor via email in new Microsoft Dynamics AX RTW

In this post, I will show how to configure SMTP server in new Microsoft Dynamics AX RTM and send the PO confirmation mail to vendor.

To sent the confirmation, we need to do the following:

Setup SMTP parameters.

Navigate to System administrator -> Email -> Email parameters

Set the values of following fields:

Outgoing mail server:
SMTP port number: 25
UserName: <gmail user name>
Password: <Password for sign in> 

For test purpose I am using gmail SMTP server. If you have your own SMTP server, you can use that.

Setup Print management settings for PO:
Navigate to Procurement and sourcing -> Forms -> Form setup

Click on the print management on general tab. In the print management form navigate to purchase order-> original default.

Click on the arrow as shown in the below screen shot:

 Set the email, CC subject and the file format in which you want to send the report. click ok.

Now you are ready to the PO to vendor:
Navigate to all purchase order.
Create new purchase order with required field and click on the confirmation.

Make sure you select the print purchase order and use print management destination. Click ok. Confirmation will be posted and email will be sent to your provided email id. 


  1. Unable to send email as it gives me error I have done the setup as per the given steps but unable to get any success.

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